​Vintage Pharms of Florida

Our Cultivation Inventory Control Process

Medical marijuana cultivation inspections will be random and can happen at any time. When inspectors visit our medical cannabis facility, they will want to know the number of plants onsite, how much plant matter is drying (dry weight), total cured weight, and how much is ready to ship. We will prepare for these unannounced visits by performing mock inspections with our staff.

To track each plant, We will use a tag that includes dispensary ID, strain information and the date it was planted. The tag stays with the plant from harvest to drying, packaging and delivery.
We will take our system a step further by tagging plants with color-coded flags. When a officer walks in and sees a sea of flags that are all different colors, he'll be able to identify different Clinic locations and destinations for the harvested plants. It will help them visually understand our process.

Every single leaf will be accounted for in our cultivation operation under the seed-to-sale rule. Our methods are so fine-tuned, we can track down to 1/100th of a gram.

Keeping daily, weekly and quarterly records that analyze the grow locations, strains and yields will be useful in helping us determine best practices and how to successfully run the business.

The first step in seed-to-sale starts in The clone room, where the well-tended infants are tagged before being moved to the vegetation room. Our team will enter numbers into a spreadsheet to monitor every step of growth. Using a batch number that's assigned to a certain group of plants -- say 10 Sour Diesels -- we can track five of those plants headed to one Clinic location and five to another. The batch number is attached to each plant throughout the entire process. Batch numbers track where in the grow room a plant is located and, when it's purchased, the number can also be seen on the patient's container of medicine.

In our grow rooms, the real tracking fun begins at harvest, when the plants' wet weight is measured using a scale hanging from the ceiling. The gross weight is entered on a spreadsheet with the weighing date and when the plant was cut. Then the plant's fan leaves are removed and collected for waste recycling.

We will use grow software called MJ Freeway that organizes and tracks all of the information once a plant is harvested. It also keeps a daily log that records the amount and strain of plants on the production line, which room they're drying in, and what dispensary they're going to. We will have the totals of how many grams, ounces, pounds are curing at any time on hand for state regulators.

After drying in the rooms for a maximum of 10 days, the tagged plants are weighed once more to account for any moisture they've lost before finally reaching the trimmers' hands.

During trimming, another form is filled out, on which all of the trim, shake and waste amounts are tracked and the final weight of the batch is recorded. After the trimmer manicures and shapes each bud, the bud is placed in a container along with the tag. From here, the batch goes on to bagging, where eighths are weighed out, nitrogen-filled and heat-sealed so that the final product is at its freshest when it arrives at the dispensary

Once finished, the bags of medicine are ready to be shipped to dispensaries, where they're weighed again, placed in plastic bins, labeled with shipping forms and marked on a master list. Once at the store, the manifest is finished and inventory management happens in real time.